We’ve compiled the top construction invoice templates in Microsoft Excel to help you track and manage the invoicing and billing process for your business. A lump sum construction invoice is an agreed-upon invoice paid in a single installment. There’s no need to think about progress-based billing or tracking the costs and materials. This type of invoicing is ideal for short-term projects where you can foresee the project costs. This type of construction invoice is ideal if the scope or duration might be uncertain but the contractor is guaranteed a set fee for their work regardless of the total project cost.
Microsoft Word HVAC Construction Lump-Sum Invoice Template
Our template lets you easily adjust rates and automatically calculates totals. When invoicing labor, ensure you detail the hourly rates and tasks completed. How you invoice helps you control when money is coming into the business to cover the costs you incur. Terms refers to payment terms, the timeline on which the payment must be paid by. This is typically Net 15, 30, 60, or 90 meaning 15 days, 30 days, 60 days, or 90 days after the invoice is completed, but you can define the timeline as you wish. Set up automated reminders before due dates and follow up politely within 3-5 days after missed payments, gradually escalating if needed.
How to Manage Construction Projects With ProjectManager
Your invoices should clearly list the material, the price, and the quantity used with separate lines for each material. At a glance, the customer should have complete clarity of what they’re being billed for and why. You don’t need to be an expert with Google Docs, Microsoft Word, or Excel. Nor do you bookkeeping need to be a graphic designer to create a Construction invoice template.
Excel Template
You can create an invoice from an Estimate, Lead Proposal, Bill, Purchase Order, Change Order or Selection. And we make it easy for your clients to receive and pay their invoices online, too. Buildertrend’s invoicing feature was built with construction pros in mind. Builders can manage their invoices – and all other aspects of their business – in one simple construction invoice place.
- Download free templates or create invoices instantly with our construction-focused invoice generator.
- Include your client’s details, such as their name, address, and contact information.
- First things first, you need to download a construction invoice template from InvoiceOwl.
- All information, software and services provided on the site are for informational purposes and self-help only and are not intended to be a substitute for a lawyer or professional legal advice.
- For those starting out, using an invoice template is a great way to get started and learn how to master invoicing.
The construction invoice template for Google Docs and Sheets is free to download. It is also important to use it in your business because it standardizes the type of model given to the customer, making your brand more professional and formal. Display your final total amount due prominently at the bottom right of the invoice using larger, bold font. This amount should include all services, materials, taxes, and additional fees. Make this figure impossible to miss, as it’s the most important number on your invoice. Sum all line items to create your subtotal amount before taxes and additional fees.
When requesting a deposit before starting work, you’re asking for a commitment from your client. This helps to ensure that both you and your client are on the same page, and that the client is serious about working with you. It also protects you in case the client decides to cancel the project after starting work.
Elements of a Construction Invoice
The easier way to connect with customers, suppliers and staff, and watch your business grow. Accounts come with access to BatchTransfer, Xero integration and automation with our powerful open API – saving you time as well as money. Deliver faster, collaborate better, innovate more effectively — without the high prices and months-long implementation and extensive training required by other products. If a particular milestone is no longer needed or if one stage takes longer than necessary, you could end up waiting longer for payment than you expected.
Payment Details
Use this section for extra information, such as warranties on the work performed, return policies, or a thank-you note to build rapport with your clients. Learn how a design-build GC dramatically cut billing time and improved invoicing accuracy. They may be able to negotiate for early release of retainage after a successful foundation inspection. Start learning today with industry expert Hugh Seaton and discover how AI can boost efficiency, reduce risk, and transform your projects. Add up all the values in the “Amount” column for both the product and labor tables. https://stream-east.org/uncategorized/demystifying-accounts-receivable-insurance-in-10/ Sum the totals for both tables and enter the result into the “Subtotal” field.
- Overbilling occurs when a contractor bills for contracted labor and materials prior to that work actually being completed.
- There’s no need to think about progress-based billing or tracking the costs and materials.
- Simplify the process with independent contractor invoice templates so you can focus on plumbing, building, electrical, and other contract work.
- Practice formatting by including clear headings, uniform fonts, and spacing.
- You deserve to be compensated quickly and accurately, so use this free invoice template for all those times you save the day.
- It features a clean layout for listing services, total costs, and payment terms, and includes built-in sales tax calculations.
Simple template
- A Schedule of Values, or SOV, is a list of every work item on a project, along with each item’s value or cost.
- It is a formal request for payment that outlines the specifics of the services, and goods supplied during a construction project, and the final amount due.
- It’s always a good idea to let your customers pay in the way that is most convenient for them.
- Legaltemplates.net is owned and operated by Resume Technologies Limited, London with offices in London United Kingdom.
- Equipment rentals, parking fees, and other miscellaneous job expenses usually won’t fall under materials, so the “other” section is where the construction invoice template should list them.
- Include your business name, client details, description of work performed, labor hours and rates, materials used, tax calculations, and payment terms.
This template is designed for HVAC professionals who bill based on labor and material costs. It provides a structured format to track services, parts, and expenses. Available in a variety of formats for use in the field or at the office, it supports seamless invoicing in any work environment. This template is ideal for contractors who bill based on labor hours and material costs. This template features a straightforward format to track all project-related expenses and ensure accuracy and professionalism in client billing.
Construction Payment Terms (Retainage, Progress Billing)
Create a filing system and store each invoice in the appropriate folder. Set up a tracking system to monitor payments and ensure invoices are paid promptly. Stay up to date on all invoices and double check all billing information before sending.
